How to format your references using the Archives and Records citation style

This is a short guide how to format citations and the bibliography in a manuscript for Archives and Records. For a complete guide how to prepare your manuscript refer to the journal's instructions to authors.

Using reference management software

Typically you don't format your citations and bibliography by hand. The easiest way is to use a reference manager:

Paperpile	The citation style is built in and you can choose it in Settings > Citation Style or Paperpile > Citation Style in Google Docs.
EndNote	Download the output style file
Mendeley, Zotero, Papers, and others	The style is either built in or you can download a CSL file that is supported by most reference managers.
BibTeX	BibTeX styles are usually part of a LaTeX template. Check the instructions to authors if the publisher offers a LaTeX template for this journal.

Journal articles

Those examples are references to articles in scholarly journals and how they are supposed to appear in your bibliography.

Not all journals organize their published articles in volumes and issues, so these fields are optional. Some electronic journals do not provide a page range, but instead list an article identifier. In a case like this it's safe to use the article identifier instead of the page range.

A journal article with 1 author

McGill, Brian J. “Ecology. Matters of Scale.” Science (New York, N.Y.) 328, no. 5978 (April 30, 2010): 575–76.

A journal article with 2 authors

McInerney, James O., and Davide Pisani. “Genetics. Paradigm for Life.” Science (New York, N.Y.) 318, no. 5855 (November 30, 2007): 1390–91.

A journal article with 3 authors

Sasaki, Takuya, Norio Matsuki, and Yuji Ikegaya. “Action-Potential Modulation during Axonal Conduction.” Science (New York, N.Y.) 331, no. 6017 (February 4, 2011): 599–601.

A journal article with 11 or more authors

Yuan, Zheng-Long, Ying-Jie Guan, Devasis Chatterjee, and Y. Eugene Chin. “Stat3 Dimerization Regulated by Reversible Acetylation of a Single Lysine Residue.” Science (New York, N.Y.) 307, no. 5707 (January 14, 2005): 269–73.

Books and book chapters

Here are examples of references for authored and edited books as well as book chapters.

An authored book

Rangarao, Kaluri Venkata, and Ranjan K. Mallik. Digital Signal Processing. Chichester, UK: John Wiley & Sons, Ltd, 2006.

An edited book

Delgado, João M. P. Q. Hygrothermal Risk on Building Heritage: A Methodology for a Risk Map. Edited by Ana Sofia Guimarães and Vasco Peixoto de Freitas. SpringerBriefs in Applied Sciences and Technology. Cham: Springer International Publishing, 2015.

A chapter in an edited book

Quintiere, James G. “Questions on the WTC Investigation.” In Resilience of Cities to Terrorist and Other Threats: Learning from 9/11 and Further Research Issues, edited by Hans J. Pasman and Igor A. Kirillov, 87–112. NATO Science for Peace and Security Series C Environmental Security. Dordrecht: Springer Netherlands, 2008.

Web sites

Sometimes references to web sites should appear directly in the text rather than in the bibliography. Refer to the Instructions to authors for Archives and Records.

Blog post

Andrew, Elise. “2014, The Year That Was: Science + Technology.” IFLScience. IFLScience, January 3, 2015. https://www.iflscience.com/technology/2014-year-was-science-technology/.

Reports

This example shows the general structure used for government reports, technical reports, and scientific reports. If you can't locate the report number then it might be better to cite the report as a book. For reports it is usually not individual people that are credited as authors, but a governmental department or agency like "U. S. Food and Drug Administration" or "National Cancer Institute".

Government report

Government Accountability Office. “Customs Service Modernization: Results of Review of First Automated Commercial Environment Expenditure Plan.” Washington, DC: U.S. Government Printing Office, June 5, 2001.

Theses and dissertations

Theses including Ph.D. dissertations, Master's theses or Bachelor theses follow the basic format outlined below.

Doctoral dissertation

Richardson, Robert Steven. “A Phenomenological Hermeneutic Study of Radiology.” Doctoral dissertation, University of Phoenix, 2015.

News paper articles

Unlike scholarly journals, news papers do not usually have a volume and issue number. Instead, the full date and page number is required for a correct reference.

New York Times article

Feeney, Kelly. “Eating at the Mega-Market.” New York Times, March 1, 2009.

In-text citations

References should be cited in the text

About the journal

Full journal title	Archives and Records
Abbreviation	Arch. Rec.
ISSN (print)	2325-7962
ISSN (online)	2325-7989
Scope	History